OFFICIAL
PROCEEDINGS
CITY
OF MORGAN CITY
January 23, 2007
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The Mayor and City Council of Morgan City,
Louisiana, met at 6:00 pm in regular session, this date, in the Court Room,
City Court Building, Highway 182, Morgan City, Louisiana.
There were present: Honorable Timothy Matte,
Mayor; and Council Members Larry P. Bergeron, Ron Bias, Jarrod Longman, Luke P.
Manfre, and Louis J. Tamporello, Jr.
Absent: None
Also present was Mrs. Lorrie C. Braus, Chief
Administrative Officer.
The invocation was given by Reverend Ron Bias.
A request (copy on file) was made by Ms.
Christina Tallada to hold a pet costume contest under the new Atchafalaya River
Bridge between Front and First Streets on March 20, 2007. This event would help
raise funds for the American Cancer Society’s Relay for Life. A motion to
approve the request was made by Mr. Bergeron, seconded by Mr. Longman, and
voted unanimously in favor.
The minutes of the meeting of December 19, 2006
were submitted. There being no corrections, additions, or deletions, a motion
to approve the minutes was made by Mr. Tamporello, seconded by Mr. Bergeron,
and voted unanimously in favor.
Mayor Matte advised the Council that Ms. Leslie
LaJaunie, Finance Director had left the employment of the City and he submitted
the name of Mrs. Deborah Garber (copy of resume’ on file) for appointment. A
motion to concur in this appointment was made by Mr. Longman, seconded by
Reverend Bias, and voted unanimously in favor.
Mayor Matte submitted the following financial
statement for the period ending December 31, 2006.
MONTHLY FINANCIAL
STATEMENTS
Date: 1/23/2007
To: MAYOR AND COUNCIL
From: LESLIE LAJAUNIE
RE: COMMENTS RELATED TO SUMMARY OF REVENUES AND
EXPENSES
COMPARED TO BUDGET FOR THE PERIOD ENDED NOVEMBER
30, 2006
AND DECEMBER 31, 2006.
Please find attached a summary that
compares our actual revenues and expenses to our operational budget for our
major funds subject to budgetary control for the periods ending November 30,
2006 and December 31, 2006. The following comments are related thereto:
General and Ancillary Funds:
Actual total revenues are above budget by $237,505. Operating expenses are
$305,725 over budget. The net excess, after transfers of $749,012 creates a
unfavorable variance of $110,584.
Utility Fund: Actual
revenues are below budget by $539,285, with operational expenses $827,300 above
budget. The net loss, after transfers, of $488,935 creates an unfavorable
variance of $1,274,398.
Sanitation and Sewer Fund:
The operating revenues are $21,500 above budget, with total operating expenses
above budget by $199,284. The net loss, after transfers, of $53,267 creates an
unfavorable variance of $174,789.
Respectfully
submitted,
Leslie
LaJaunie
Finance
Director
|
CONSOLIDATED STATEMENT
|
|
Actual Revenues and
Expenses Compared to Budget
|
|
Period Ended November
30, 2006
|
|
|
NOVEMBER
|
NOVEMBER
|
|
|
|
2006
|
2006
|
|
|
GENERAL
AND ANCILLARY FUNDS
|
ACTUAL
|
BUDGET
|
VARIANCE
|
|
REVENUES
|
|
|
|
|
General Fund
|
4,404,245
|
3,737,158
|
667,087
|
|
Recreation Fund
|
205,606
|
118,525
|
87,081
|
|
Library Fund
|
38,171
|
24,330
|
13,841
|
|
Auditorium Fund
|
122,134
|
122,833
|
(699)
|
|
Lake End Park Fund
|
301,217
|
257,491
|
43,725
|
|
Total Revenues
|
5,071,374
|
4,260,338
|
811,036
|
|
EXPENSES-OPERATIONAL
|
|
|
|
|
General Fund
|
7,390,964
|
7,096,879
|
294,084
|
|
Recreation Fund
|
606,918
|
558,468
|
48,451
|
|
Library Fund
|
103,524
|
113,990
|
(10,466)
|
|
Auditorium Fund
|
329,296
|
286,542
|
42,754
|
|
Lake End Park Fund
|
335,407
|
336,234
|
(826)
|
|
Total Expenses
|
8,766,109
|
8,392,112
|
373,997
|
|
TRANSFERS
|
|
|
|
|
Transfers from Funds
|
3,145,217
|
3,379,750
|
(234,533)
|
|
Transfers to Funds
|
(470,482)
|
(697,750)
|
227,268
|
|
|
|
|
|
|
Net Transfers
|
2,674,735
|
2,682,000
|
(7,265)
|
|
|
|
|
|
|
EXCESS NET OF TRANSFERS
|
(1,020,001)
|
(1,449,774)
|
429,773
|
|
|
|
|
|
|
UTILITY
FUND
|
|
|
|
|
Total Revenues
|
21,908,468
|
19,996,804
|
1,911,664
|
|
Total Expenditures
|
19,658,425
|
18,255,126
|
1,403,299
|
|
Net Excess
|
2,250,043
|
1,741,678
|
508,366
|
|
Net Transfers and non-oper.
|
(2,635,842)
|
(2,744,990)
|
109,148
|
|
Excess net of transfers
|
(385,799)
|
(1,003,313)
|
617,514
|
|
|
|
|
|
|
SANITATION
AND SEWER FUND
|
|
|
|
|
Total Revenues
|
1,577,972
|
1,562,917
|
15,056
|
|
Total Expenses
|
2,191,318
|
2,209,779
|
(18,461)
|
|
Net Excess
|
(613,346)
|
(646,862)
|
33,517
|
|
Net Transfers/non-
|
|
|
|
|
operating expenses
|
1,133,740
|
595,833
|
537,906
|
|
Excess net of transfers
|
|
|
|
|
and non-operating
|
520,394
|
(51,029)
|
571,423
|
|
CONSOLIDATED STATEMENT
|
|
Actual Revenues and
Expenses Compared to Budget
|
|
Period Ended December
31, 2006
|
|
|
DECEMBER
|
DECEMBER
|
|
|
|
2006
|
2006
|
|
|
GENERAL
AND ANCILLARY FUNDS
|
ACTUAL
|
BUDGET
|
VARIANCE
|
|
REVENUES
|
|
|
|
|
General Fund
|
6,005,197
|
5,830,717
|
174,479
|
|
Recreation Fund
|
211,455
|
152,359
|
59,096
|
|
Library Fund
|
38,182
|
39,234
|
(1,053)
|
|
Auditorium Fund
|
277,612
|
292,327
|
(14,715)
|
|
Lake End Park Fund
|
324,557
|
304,861
|
19,696
|
|
Total Revenues
|
6,857,003
|
6,619,498
|
237,505
|
|
EXPENSES-OPERATIONAL
|
|
|
|
|
General Fund
|
8,074,879
|
7,884,078
|
190,801
|
|
Recreation Fund
|
646,413
|
567,530
|
78,883
|
|
Library Fund
|
123,434
|
116,442
|
6,992
|
|
Auditorium Fund
|
383,443
|
381,132
|
2,311
|
|
Lake End Park Fund
|
368,956
|
342,218
|
26,738
|
|
Total Expenses
|
9,597,125
|
9,291,400
|
305,725
|
|
TRANSFERS
|
|
|
|
|
Transfers from Funds
|
4,208,798
|
4,172,998
|
35,800
|
|
Transfers to Funds
|
(719,664)
|
(641,500)
|
(78,164)
|
|
|
|
|
|
|
Net Transfers
|
3,489,134
|
3,531,498
|
(42,364)
|
|
|
|
|
|
|
EXCESS NET OF TRANSFERS
|
749,012
|
859,596
|
(110,584)
|
|
|
|
|
|
|
UTILITY
FUND
|
|
|
|
|
Total Revenues
|
23,529,170
|
24,068,455
|
(539,285)
|
|
Total Expenditures
|
21,090,163
|
20,262,863
|
827,300
|
|
Net Excess
|
2,439,007
|
3,805,592
|
(1,366,585)
|
|
Net Transfers and non-oper.
|
(2,927,942)
|
(3,020,129)
|
92,187
|
|
Excess net of transfers
|
(488,935)
|
785,463
|
(1,274,398)
|
|
|
|
|
|
|
SANITATION
AND SEWER FUND
|
|
|
|
|
Total Revenues
|
1,708,067
|
1,686,567
|
21,500
|
|
Total Expenses
|
2,376,893
|
2,177,609
|
199,284
|
|
Net Excess
|
(668,826)
|
(491,042)
|
(177,784)
|
|
Net Transfers/non-
|
|
|
|
|
operating expenses
|
615,559
|
612,564
|
2,995
|
|
Excess net of transfers
|
|
|
|
|
and non-operating
|
(53,267)
|
121,522
|
(174,789)
|
|
|
|
|
|
A motion to accept the financial statement was
made by Mr. Longman, seconded by Mr. Manfre, and voted unanimously in favor.
Mr. Larry Bergeron, Finance Committee Chairman,
submitted the committee’s recommendations (copy on file), whereupon
Mr. Bergeron
offered the following Resolution, who moved for its adoption.
RESOLUTION NO. R:07-1
BE IT RESOLVED,
by the City Council, the governing authority of the City of Morgan City,
that the following Finance Committee recommendations be and the same are hereby
approved:
1.
Allocate $2,500.00 from Recreation
Fund Balance to Install fencing around Adams Street Playground
2.
Allocate $4,134.00 from General
Fund Balance for 5% match on Assistance Firefighters Grant awarded
3.
Allocate $230,000 from Pollution
Abatement Fund Balance to purchase new sanitation truck and $40,000 for a refurished
truck
4.
Recommend that the Mayor request
legislation to consider provision for cost of living increase for two (2)
Police Pension retirees
Reverend Bias seconded
the motion.
The vote thereon
was as follows:
AYES: Bergeron,
Bias, Longman, Manfre, Tamporello
NAYS: None
ABSENT: None
The resolution
was therefore declared approved and adopted this 23rd day of
January, 2007.
_____________________________
Timothy
Matte,
Mayor
ATTEST:
_____________________________
Debbie Harrington, Clerk
Mayor Matte gave a LEPA report, stating that the
wholesale power cost as reported by LEPA for November was the lowest cost for
the year, but due to the scheduled outage for Rodemacher, the rates should be
higher in February.
A request (copy on file) was made by Morgan City
High School to hold a “Roadway Solicitation can shake” to raise funds for
Project Graduation. A motion to approve the request was made by Mr. Longman,
seconded by Mr. Tamporello and voted unanimously in favor.
A tabulation report (copy on file) on bids
received January 12, 2007 for the Oceaneering Project transformers was
submitted. Mr. Bill Cefalu, Utilities Director recommended awarding the bid to
Techline, Ltd, who bid Solomon rebuilt transformers as follows: one (1) 2500
KVA - $38,850.00 and one (1) 2000 KV -
$35,750 for a total of $74,600.
Mr. Bergeron offered the following Resolution, who
moved for its adoption.
RESOLUTION
NO. R:07-2
BE IT RESOLVED, by the City
Council, the governing authority of the City of Morgan City, Louisiana, that
the bid of Techline, Ltd., being the least and most responsible bid received,
be and the same is hereby accepted and awarded to Techline, Ltd., for the
following:
One (1) Solomon 2500 KVA Re-manufactured
Transformer
w/new copper windings $38,850.00
One (1) Solomon 2000 KVA Re-manufactured
Transformer
w/new copper windings $35,650.00
TOTAL $74,500.00
BE IT FURTHER RESOLVED, etc.,
that the, Mayor be and he is hereby authorized, empowered, and directed in the
name of and on behalf of said municipal corporation, to purchase said
transformers, in carrying out the intent and purpose of this resolution, hereby
ratifying and confirming his act or acts in the premises.
Mr. Manfre seconded the motion.
The vote thereon was as follows:
AYES: Bergeron, Manfre, Bias, Longman,
Tamporello
NAYS: None
ABSENT: None
The Resolution was therefore declared approved and
adopted this 23rd day of January, 2007.
______________________________
Timothy
Matte
Mayor
ATTEST:
______________________________
Debbie Harrington
Clerk
on
the matter of the bids received for the renovations to the Water Plant
clarifier, the council was advised that the prices were above budget. It was
recommended that no action be taken at this time and a request be made to find
out if the bidder would extend his bid.
The next matter on the agenda was to elect a
Mayor Pro-tempore as provided for in the Charter.
Mr. Bergeron offered the following Resolution,
who moved for its adoption.
RESOLUTION NO. R:07-3
WHEREAS, by Ordinance
01-3, the council approved a change to the charter to provide for the annual
selection of the mayor pro-tempore by a majority vote of the council, said
selection to be made at the first meeting in January of each year, and
WHEREAS, this home rule
charter amendment, in an election held on October 12, 2002, was approved by a majority vote of the qualified electors voting in this election.
NOW THEREFORE BE IT
RESOLVED, by the City Council, the governing authority of the City of Morgan
City, that Reverend Ron Bias is hereby selected as Mayor Pro-tempore of the
City Council for the year 2007.
Mr. Manfre seconded the motion.
The vote thereon was as follows:
AYES: Bergeron, Manfre, Bias,
Longman, Tamporello
NAYS: None
ABSENT: None
The resolution was therefore declared approved
and adopted this 23rd day of January, 2007.
_____________________________
Timothy Matte
Mayor
ATTEST:
_____________________________
Debbie Harrington
Clerk
The Council was advised that the City, each year
as part of its audit, had to submit a Systems Survey and Compliance
Questionnaire and that a resolution adopting said questionnaire was needed,
whereupon
Reverend Bias offered the following Resolution, who
moved for its adoption.
RESOLUTION
NO. R:07-4
WHEREAS, as required by the
Legislative Auditor of the State of Louisiana, a Systems Survey and Compliance
Questionnaire is to be completed and submitted to the firm of Kolder,
Champagne, Slaven, & Company for the City of Morgan City and
WHEREAS, along with the audit
report, the results of this questionnaire must be submitted to the Legislative
Auditor.
NOW THEREFORE BE IT RESOLVED,
by the City Council, the governing authority of the City of Morgan City,
Louisiana, that it hereby approves and adopts the Systems Survey and Compliance
Questionnaire as completed and submitted by the Finance Director.
Mr. Longman seconded the motion.
The vote thereon was as follows:
AYES: Bias, Longman, Bergeron, Manfre,
Tamporello
NAYS: None
ABSENT: None
The Resolution was therefore declared approved and
adopted this 23rd day of January, 2007.
_____________________________
Timothy Matte
Mayor
ATTEST:
_____________________________
Debbie Harrington
Clerk
The next matter on the agenda was for Change
Order #2 for the Suncoast sewer rehab project and to put the project in
substantial completion. The council was advised that the change order was a
balancing change order and everything was in order for the project to be
accepted.
Mr. Bergeron offered the following Resolution,
who moved for its adoption.
RESOLUTION NO. R:07-5
BE IT RESOLVED, by
the City Council, the governing authority of the City of Morgan City, that the
Mayor be and he is hereby authorized, empowered, and directed in the name of
and on behalf of said municipal corporation, to execute Change Order Number 2,
in the amount of + $4,982.00, under Contract Number R:05-75, between the
City of Morgan City and Suncoast Infrastructure, Inc. for the Sewer Rehab
project.
Mr. Tamporello seconded the motion.
The vote thereon was as follows:
AYES: Bergeron, Tamporello, Bias,
Longman, Manfre
NAYS: None
ABSENT: None
The resolution was therefore declared approved
and adopted this 23rd day of January, 2007.
_____________________________
Timothy
Matte, Mayor
ATTEST:
_____________________________
Debbie Harrington, Clerk
Mr. Bergeron offered the following Resolution,
who moved for its adoption.
RESOLUTION NO. R:07-6
WHEREAS, the firm of Suncoast Infrastructure,
has substantially completed the work done under Contract No. R:05-75, for the
Sewer Line Rehab Project (2006), dated January 31, 2006, and recorded in the
mortgage records of the Parish of St. Mary, Book 1067, Entry 273,837, Page 52,
and
WHEREAS, the contractor has requested that this
work be put in the lien period, and
WHEREAS, the engineering firm of Environmental
Engineering Services, Inc., engineers for the project have recommended
acceptance of said project as substantially complete, to begin the forty-five
(45) day lien period with the following items still remaining to be done:
LINE SEGMENT
PROBLEM
06029-06028 Coupon in
service U155.7 @ 9 o’clock
06028-06027 Coupon in
service U69.4 @ 9 o’clock
06028-06027 Slug
remains in service U94.6 @ 3 o’clock
06028-06027 Coupon in
service U162.6 @ 2 o’clock
06081-06080 Coupon in
service U318.8 @ 3 o’clock
and
WHEREAS, this list is a tentative and may not be
all-inclusive, and the failure to include an item in said list does not alter
the responsibility of the contractor to complete all work in accordance with
the contract documents, and
WHEREAS, before final payment is made, the
engineering firm of Environmental Engineering Services, Inc., will so certify
to the City that the project is fully complete and approve the payment of the retainage,
NOW THEREFORE BE IT RESOLVED, by the City
Council, the governing authority of the City of Morgan City, that the Mayor, is
hereby authorized, empowered, and directed to execute the “Certificate of
Substantial Completion” and that a copy of this resolution, along with said
“Certificate” be filed with the Clerk of Courts of the Parish of St. Mary to
initiate the forty-five (45) day lien period for the work done under the above
mentioned contract.
Mr. Tamporello seconded the motion.
The vote thereon was as follows:
AYES: Bergeron, Tamporello, Bias,
Longman, Manfre
NAYS: None
ABSENT: None
The resolution was therefore declared approved
and adopted this 23rd day of January, 2007.
_____________________________
Timothy
Matte, Mayor
ATTEST:
_____________________________
Debbie Harrington, Clerk
Mr. Bergeron offered the following Resolution,
who moved for its adoption.
RESOLUTION NO. R:07-7
BE IT RESOLVED, by the City Council, the
governing authority of the City of Morgan City, that the items shown below are
hereby declared surplus and no longer needed.
Equipment Make/Model Qty Department
Victor Calculator
1 Administrative
A-Plus Pentium
computer 1 City Hall
1989 GMC S15 Jimmy
(white) 1 LEP
Inkjet printer (HP Deskjet
932C) 1 Tax Office
Couch, brown 1
Purchasing
Loveseat, brown 1
Purchasing
Inkjet printer (HP Deskjet
812C) 1 Purchasing
Dot-matrix printer
(Panasonic KX-P1624) 1 Purchasing
Print server (HP Jetdirect
EX Plus) 1 Purchasing
Adding machine
(Canon P121-DH) 1 Purchasing
Dot-matrix printer
(Epson FX-2180) 1 Purchasing
1996 Ford Crown Victoria (green) 1 Purchasing
CNS Pentium
computer 2 Purchasing
Star dual basket
deep fryer 1 Purchasing
Hon typing table,
gray 1 Purchasing
208 V light and
ballast 6 Purchasing
Misc. office chairs
(various condition) 6 Purchasing
Fax machine
(Panasonic KX-FL501) 1 Utilities
Computer monitor
(KDS VS-7P) 1 Utilities
Laser printer (IBM Infoprint
1116) 1 Utilities
BE IT FURTHER RESOLVED, etc., that said items be
sold either by auction or by receiving bids.
Mr. Longman seconded the motion.
The vote thereon was as follows:
AYES: Bergeron, Longman, Bias,
Manfre, Tamporello
NAYS: None
ABSENT: None
The Resolution was therefore declared approved
and adopted this 23rd day of January, 2007.
_________________________________
Timothy
Matte
Mayor
ATTEST:
___________________________
Debbie Harrington
Clerk
The following ordinances were introduced as a
first reading:
1. Open
fires at Lake End Park
2. Cross
Connection Controls – Water Distribution System
3. Inspection
fees
Item one would allow for open fires at Lake End Park
and Parkway but they would have to be kept in fire rings. Item two would
require cross connections be installed on any new construction or on modifications
and inspections be made with necessary documents submitted to the City. Item
three would set up the fees for the inspections being required by the state for
new construction and/or additions. No definitive action necessary at this
time.
Mrs. Braus gave a report on the litter
enforcement effort and submitted a memorandum on the January 18, 2007
anti-litter meeting. She stated that this was a parish-wide effort to involve
students, local law enforcements, training, a “zero tolerance” weekend, etc. Sarah
Kidd gave the council copies of posters advising the public that citations
would be issued.
The next matter was a discussion on a possible
sidewalk repair program. Discussion followed concerning setting the criteria
for sidewalk maintenance, establishing what is a damaged sidewalk, notification
to owner of a deficiency to sidewalk, providing them the opportunity to make
the repairs, if the owner desired, the city could make repairs and bill the
owner, adding to the property tax, etc. No definitive action necessary at this
time.
The Mayor advised the Council that the H & B
Young Foundation notified the City it was not going to fund the operations of
the Cypress Manor Museum for 2007. They have been contributing from $45,000 to
$55,000 per year to its operations. Due to the reduction in funding, the Mayor
proposed the following changes: Moving one of the full time employees to
another department within the City, the partial employee to other departments, all
within the city’s present budgeted structure. It is proposed to operate the
museum on an as need basis, ask the Convention, Tourism, Culture Commission and
the Cypress Manor Museum Committee to review the situation and make any
recommendations as to means of operating. It could be possible to make the
facility available for rentals for meetings, small receptions, etc. The fund
balance now in the museum account would be retained to handle any capital needs
and/or repairs the building may need.
An application was submitted (copy on file) from
Todd Kirkpatrick, Timmy T’s LLC, d/b/a Timmy T’s, 6815 Highway 90 East, for a
Class “A” Liquor and Beer Permit, “C” Commercial Zone. A motion to approve the
application was made by Mr. Longman , seconded by Reverend Bias and voted
unanimously in favor.
An application was submitted (copy on file) from
Clay Fondren, d/b/a Big River Café, 119 Everett Street, for a Class “A” Liquor
License, “C” Commercial Zone. A motion to approve the application was made by
Reverend Bias, seconded by Mr. Bergeron, and voted unanimously in favor.
The Mayor submitted the following names for
appointments:
1. Board
of Adjustments – Mr. John Broussard (Alternate)
2. Recreation
and Parks – Mr. Mark Fryou
3. Wharf
Commission – Mr. Charlie Solar, Jr.
A motion to concur in these appointments was
made by Mr. Bergeron, seconded by Mr.Tamporello, and voted unanimously in
favor.
Mayor Matte submitted the following names for
re-appointments:
1. Board
of Adjustments – Helen Ross
2. Convention,
Tourism, Culture Commission – Linda Young
3. Image
Commission – Natalia Dean
4. Library
Commission – Delores Henderson, Paul Governale, Carolyn Watson
5. Main
Street Committee – Jada Aloisio, Keith Kidd
6. Recreation
and Parks – Herman Hartman
A motion to concur in these appointments was
made by Reverend Bias, seconded by Mr. Longman, and voted unanimously in favor.
There being no further business, a motion to
adjourn was made by Mr. Bergeron, seconded by Reverend Bias, and voted
unanimously in favor.
_____________________________ _____________________________
Debbie Harrington Timothy
Matte
Clerk Mayor