OFFICIAL PROCEEDINGS
CITY OF MORGAN CITY
December 18, 2007
The Mayor and City Council of Morgan City, Louisiana, met at 6:00 pm in regular session, this date, in the Court Room, City Court Building, Highway 182, Morgan City, Louisiana.
There were present: Honorable Timothy Matte, Mayor; and Council Members Larry P. Bergeron, Ron Bias, Jarrod Longman, Luke P. Manfre, and Louis J. Tamporello, Jr.
Absent: None
Also present was Mrs. Lorrie C. Braus, Chief Administrative Officer.
The invocation was given by Reverend John Smilie, Holy Trinity Church.
Mayor Matte thanked the American Legion Auxiliary and the Sons of the American Legion for taking on the task of the Christmas Lighting Contest which would be judged tomorrow night.
The minutes of the meeting of November 27, 2007 were submitted. There being no corrections, additions, or deletions, a motion to approve the minutes was made by Tamporello, seconded by Mr. Manfre, and voted unanimously in favor.
Mrs. Deborah Garber, Finance Director, submitted the following financial statement for the period ending November 30, 2007.
MONTHLY FINANCIAL STATEMENTS
DATE: December 18, 2007
TO: Mayor and Council
FROM: Deborah Garber
RE: Comments related to summary of revenues and expenses compared to budget for the period ended November 30, 2007.
Attached is a summary that compares our actual revenues and expenses to our operational budget for our major funds subject to budgetary control for the period ending November 30, 2007. The following comments are related thereto:
General and Ancillary Funds: Actual total revenues are over budget by $1,228,000. Operating expenses are also over budget by $183,000. The net loss, after transfers, of $854,000 creates a favorable variance of $1,047,000.
Utility Fund: Actual revenues are below budget by $934,000, with operational expenses over budget by $305,000. The net loss, after transfers, of $770,000 creates an unfavorable variance of $947,000.
Sanitation and Sewer Fund: The operating revenues are $68,000 under budget, with total operating expenses over budget by $202,000. The net income, after transfers, of $475,000 leaves a favorable variance of $521,000.
Respectfully submitted,
/s/ Deborah Garber
Deborah Garber
Finance Director
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CONSOLIDATED STATEMENT |
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Actual Revenues and Expenses Compared to Budget |
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Period Ended November 30, 2007 |
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November |
November |
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2007 |
2007 |
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GENERAL AND ANCILLARY FUNDS |
ACTUAL |
BUDGET |
VARIANCE |
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REVENUES |
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General Fund |
4,984,407 |
3,924,169 |
1,060,238 |
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Recreation Fund |
275,263 |
148,711 |
126,552 |
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Library Fund |
35,707 |
33,776 |
1,931 |
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Auditorium Fund |
130,150 |
133,192 |
(3,042) |
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Lake End Park Fund |
376,139 |
333,814 |
42,325 |
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Total Revenues |
5,801,666 |
4,573,661 |
1,228,005 |
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EXPENSES-OPERATIONAL |
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General Fund |
7,821,090 |
7,683,199 |
137,891 |
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Recreation Fund |
734,137 |
699,967 |
34,170 |
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Library Fund |
116,318 |
125,622 |
(9,304) |
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Auditorium Fund |
362,330 |
349,635 |
12,695 |
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Lake End Park Fund |
462,291 |
455,017 |
7,274 |
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Total Expenses |
9,496,166 |
9,313,439 |
182,727 |
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TRANSFERS |
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Transfers from Funds |
3,656,464 |
3,652,458 |
4,006 |
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Transfers to Funds |
(816,239) |
(814,300) |
(1,939) |
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Net Transfers |
2,840,225 |
2,838,158 |
2,067 |
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EXCESS NET OF TRANSFERS |
(854,275) |
(1,901,620) |
1,047,345 |
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UTILITY FUND |
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Total Revenues |
21,297,754 |
22,231,826 |
(934,072) |
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Total Expenditures |
19,425,674 |
19,120,391 |
305,283 |
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Net Excess |
1,872,080 |
3,111,435 |
(1,239,355) |
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Net Transfers and non-oper. |
(2,642,068) |
(2,934,000) |
291,932 |
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Excess net of transfers |
(769,988) |
177,435 |
(947,423) |
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SANITATION AND SEWER FUND |
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Total Revenues |
1,480,386 |
1,548,250 |
(67,864) |
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Total Expenses |
2,504,653 |
2,302,864 |
201,789 |
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Net Excess |
(1,024,267) |
(754,614) |
(269,653) |
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Net Transfers/non- |
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operating expenses |
1,499,064 |
707,750 |
791,314 |
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Excess net of transfers |
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and non-operating |
474,797 |
(46,864) |
521,661 |
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A motion to accept the financial statement was made by Mr. Longman, seconded by Mr. Bergeron, and voted unanimously in favor.
An engagement letter from Kolder, Champagne, Slaven and Company, Auditors, was submitted (copy on file).
Mr. Bergeron offered the following Resolution, who moved for its adoption.
RESOLUTION NO. R:07-80
WHEREAS, the firm of Kolder, Champagne, Slaven and Company, LLC submitted an agreement letter for the examination of the financial statements of the City of Morgan City for the year ending December 31, 2007, and
WHEREAS, said agreement letter must be approved by the Louisiana Legislative Auditor,
NOW THEREFORE BE IT RESOLVED, by the City Council, the governing authority of the City of Morgan City, that the Mayor, be and he is hereby authorized, empowered, and directed to execute the letter agreement between the City and Kolder, Champagne, Slaven and Company, LLC for the purpose of conducting an examination of the City’s financial statements for the year ending December 31, 2006.
Mr. Tamporello seconded the motion.
The vote thereon was as follows:
AYES: Bergeron, Tamporello, Bias, Longman, Manfre
NAYS: None
ABSENT: None
The resolution was therefore declared approved and adopted this 18th day of December, 2007.
_____________________________
Timothy Matte
Mayor
ATTEST:
_____________________________
Debbie Harrington
Clerk
A discussion on the Atchafalaya Basin Interpretive Center was held. Mayor Matte informed the council that the WRDA bill had passed and included in that bill was a provision to study, design, and construct a Type A regional visitors center in the vicinity of Morgan City or an upgrade to Type B with the difference in cost being 100% non-federal sponsored.
With reference to the reconstruction of Martin Luther King, Jr. Boulevard, the council was advised that a State Bond commission meeting was scheduled for December 20, 2007 and the authorization of a line of credit in the amount of $1.15 million was on the agenda.
On the matter of the Brashear Avenue extension, the Mayor advised that he had received preliminary cost estimates and he would to bring a plan to the council.
The next matter on the agenda was a proposed lease between the City and the Louisiana Shrimp and Petroleum Festival for leasing to the festival the Cypress Manor Museum. Since the museum had closed due to not having funding, this would be a way to better utilize the property by allowing the Festival to use it as their primary office and still make it available to the public. The Festival would maintain their displays at this location.
Reverend Bias offered the following Resolution, who moved for its adoption.
RESOLUTION NO. 07-81
WHEREAS, the City of Morgan City (City) and the Louisiana Shrimp and Petroleum Festival (Festival) are desirous of entering into an agreement whereby the City would lease to the Festival, the Morgan City Cypress Manor Museum located at 715 Second Street, Morgan City, Louisiana, and
WHEREAS, an agreement setting out the terms and conditions of said lease has been prepared,
NOW THEREFORE BE IT RESOLVED by the City Council, the governing authority of the City of Morgan City, Louisiana that the Mayor be and he is hereby authorized, empowered, and directed to enter into an agreement with the Louisiana Shrimp and Petroleum Festival, for the lease of the “Cypress Manor Museum” to the festival, under the terms and conditions as set forth in the lease documents.
Mr. Longman seconded the motion.
The vote thereon was as follows:
AYES: Bias, Longman, Manfre, Tamporello
NAYS: None
ABSTAIN Bergeron
ABSENT: None
The resolution was therefore declared approved and adopted this 18th day of December, 2007.
_____________________________
Timothy Matte, Mayor
ATTEST:
_____________________________
Debbie Harrington, Clerk
The St. Mary Chamber of Commerce submitted a request (copy on file) for the City to participate in its Business Directory and Relocation Guide by placing an ad in the directory at a cost of $1,000.00
Mr. Longman offered the following Resolution, who moved for its adoption.
RESOLUTION NO. R:07-82
WHEREAS, the St. Mary Chamber of Commerce is in the process of preparing its 2008 edition of the Membership Business Directory and Relocation Guide, and
WHEREAS, as part of the relocation section of the directory, each municipality will be highlighted on a full page ad, at a cost of $1,000.
NOW THEREFORE BE IT RESOLVED by the City Council, the governing authority of the City of Morgan City, Louisiana that it hereby approves participation with the Chamber as its promotes the businesses in St. Mary Parish.
BE FURTHER RESOLVED, etc. that the funds for this ad be paid from the General Fund.
Mr. Tamporello seconded the motion.
The vote thereon was as follows:
AYES: Longman, Tamporello, Bias, Bergeron, Manfre
NAYS: None
ABSENT: None
The Resolution was therefore declared approved and adopted this 18th day of December, 2007.
___________________________________
Timothy Matte, Mayor
ATTEST:
______________________________
Debbie Harrington
Clerk
The Morgan City Main Street submitted a request (copy on file) to transfer the amount of $1,602.50 from the Friend of Main Street Account to the Main Street Account to pay the Christmas Festival expenses.
Mr. Bergeron offered the following Resolution, who moved for its adoption.
RESOLUTION NO. R:07-83
WHEREAS, the Morgan City Main Street Program, is in need of the amount of $1,602.50 to cover the expenditures for the Christmas Festival, and
WHEREAS, these funds are in the Friends of Main Street Account,
NOW THEREFORE BE IT RESOLVED by the City Council, the governing authority of the City of Morgan City, Louisiana that it hereby allocates $1,602.50 from Friends of Main Street to the Main Street Project to cover the Christmas Festival expenditures.
Reverend Bias seconded the motion.
The vote thereon was as follows:
AYES: Bergeron, Bias, Longman, Manfre, Tamporelo
NAYS: None
ABSENT: None
The resolution was therefore declared approved and adopted this 18th of December, 2007.
_____________________________
Timothy Matte
Mayor
ATTEST:
_____________________________
Debbie Harrington
Clerk
The firm of Community Design Group submitted its Statement of Qualifications (copy on file) in connection with the retention of a consultant management firm to submit an application for the 2008/2009 Housing Rehab projects.
Mr. Bergeron offered the following Resolution, who moved for its adoption.
RESOLUTION NO. R:07-84
A resolution pertaining to the contract for ADMINISTRATIVE SERVICES for the 2008/2009 Louisiana Community Development Block Grant Program
WHEREAS, the City of Morgan City Louisiana did duly advertise in the Daily Review and the Houma Courier newspapers, inviting interested firms to submit Statements of Qualifications for Administrative Services to prepare the Application, and if funded, provide Management and Implementation services for the 2008/2009 Louisiana Community Development Block Grant Program, and
WHEREAS, a Statement of Qualifications was received from Community Design Group of Morgan City, LA, and
WHEREAS, the results of the evaluation shows that Community Design Group enumerated in their proposal all administrative, rehabilitation and financial services requested by the City, and they indicated an understanding of the specific needs to be addressed by the grant; and,
WHEREAS, the City of Morgan City is desirous of employing the said firm, Community Design Group, for the purposes and reasons stated above.
NOW THEREFORE BE IT RESOLVED, by the City of Morgan City the governing authority of Morgan City, that the Mayor, Timothy Matte, be and is hereby authorized to enter a contract for employment of the firm Community Design Group, for the purposes outlined herein and in behalf of the City of Morgan City, Louisiana.
Mr. Manfre seconded the motion.
The vote thereon was as follows:
AYES: Bergeron, Manfre, Bias, Longman, Tamporello
NAYS: None
ABSENT: None
The resolution was therefore declared approved and adopted this 18th day of December, 2007.
_____________________________
Timothy Matte, Mayor
ATTEST:
_____________________________
Debbie Harrington, Clerk
Reverend Bias offered the following Resolution, who moved for its adoption.
RESOLUTION NO. R:07-85
A resolution pertaining to the application submittal for the 2008/2009 Louisiana Community Development Block Grant Program.
WHEREAS, the City of Morgan City Louisiana did duly advertise in the Daily Review and held a public hearing for input for the submittal of an application for the 2008/2009 Louisiana Community Development Block Grant Program, and
WHEREAS, a request for housing rehabilitation assistance was received from residents in an area of Bowman Street, and
WHEREAS, the City of Morgan City is desirous of submitting an application for housing rehab assistance to the Office of Community Development 2008/2009 Louisiana Community Development Block Grant Program.
NOW THEREFORE BE IT RESOLVED, by the City of Morgan City in regular session convened on December 18, 2007, that the Mayor, Timothy Matte, be and is hereby authorized to sign on behalf of the City of Morgan City, Louisiana, any and all documents required for the submittal of such application to the Office of Community Development and if awarded, to implement said grant for housing rehabilitation, for the purpose outlined herein.
BE IT FURTHER RESOLVED, etc., that it hereby assures that Fair Housing Ordinance 97-6 adopted June 24, 1997 is still in effect.
Mr. Bergeron seconded the motion.
The vote thereon was as follows:
AYES: Bias, Bergeron, Longman, Manfre, Tamporello
NAYS: None
ABSENT: None
The resolution was therefore declared approved and adopted this 18th day of December, 2007.
_____________________________
Timothy Matte, Mayor
ATTEST:
_____________________________
Debbie Harrington, Clerk
On the matter of the proposed Tennis Pro Contract, the council was advised that the City has had, for the past few years, a contract to operate the pro shops and the tennis courts with KPR Tennis. After consultation with KPR and Mr. Scott Rhodes, the resident Tennis Pro, the Tennis Committee was recommending that the City enter into an agreement directly with Mr. Rhodes, for that purpose.
Mr. Bergeron offered the following Resolution, who moved for its adoption.
RESOLUTION NO. R:07-86
WHEREAS, for the past four (4) years the City of Morgan City has had a contract with KPR Tennis to administer the recreation department’s tennis program, and
WHEREAS, Mr. Scott Rhodes, the tennis pro assigned by KPR Tennis to perform the contractual services has been serving as Pro for the program, and
WHEREAS, after discussion between the City, KPR Tennis, Mr. Scott Rhodes, and the Tennis Committee, it has been determined to be within the best interest of all parties to contract directly with Mr. Rhodes.
NOW THEREFORE BE IT RESOLVED, by the City Council, the governing authority of the City of Morgan City, that the Mayor be authorized to enter into a contract with Scott Rhodes for the purpose of performing the duties of the Tennis Court Pro.
Mr. Longman seconded the motion.
The vote thereon was as follows:
AYES: Bergeron, Longman, Bias, Manfre, Tamporello
NAYS: None
ABSENT: None
The resolution was therefore declared approved and adopted this 18th day of December, 2007.
_____________________________
Timothy Matte
Mayor
ATTEST:
_____________________________
Debbie Harrington
Clerk
Shaw Coastal, engineers on the Brashear Avenue Drainage Project, submitted Amendment #3 to its contract. Mr. Michael D’Angelo, representative of Shaw Coastal, advised that the current construction contract was approximately 50% complete. This amendment was requesting that the upset limit for reimbursable expenses be increased to $20,713.00 from $6,713.00.
Mr. Tamporello offered the following Resolution, who moved for its adoption.
RESOLUTION NO. R:07-87
A resolution providing approval of Amendment No. 3 to the “Standard Form of Agreement Between Owner and Engineer for Professional Services” (Agreement) dated December 11, 2003 for Drainage at Brashear Avenue and Highway 70, identified as City Contract No. R:03-91.
WHEREAS, the City of Morgan City (Morgan City) did enter into an Agreement with Shaw Coastal, Inc. (SCI) dated December 11, 2003 for Drainage at Brashear Avenue and Highway 70, identified as City Contract No. R:03-91, and
WHEREAS, the provisions for Reimbursable Expenses had an upset limit of $6,713.00, and new upset limits on these expenses have become necessary, and
WHEREAS, Amendment No. 3 provides for an increase to $20,713.00 to Section 5, Paragraph 5.1.3 of Contract R:03-91.
NOW, THEREFORE BE IT RESOLVED that the Morgan City Council authorizes the Mayor to execute Amendment No. 3 to Contract R:03-91 between the City and Shaw Coastal, Inc.
Reverend Bias seconded the motion.
The vote thereon was as follows:
AYES: Tamporello, Bias, Bergeron, Longman, Manfre
NAYS: None
ABSENT: None
The resolution was therefore declared approved and adopted this 24th day of May, 2005.
_____________________________
Timothy Matte
Mayor
ATTEST:
_____________________________
Debbie Harrington
Clerk
The public hearing on the 2007 Budget Amendment Ordinance was opened. The Mayor requested that $20,000 be added to the Lake End Park Capital Budget as the cost of the road connection the park to the parkway. There being no other comments on the Ordinance,
This Ordinance introduced with first reading on November 27, 2007.
Published by title on December 3, 2007.
Reverend Bias offered the following Ordinance, who moved for its adoption.
ORDINANCE NO. 07-16
AN ORDINANCE OF THE CITY COUNCIL OF MORGAN CITY, LOUISIANA AMENDING THE OPERATING UTILITY REVENUE BUDGET FOR THE FISCAL YEAR BEGINNING JANUARY 1, 2007, AND ENDING DECEMBER 31, 2007.
WHEREAS, by Ordinance Number 06-14 dated November 28, 2006, the City Council adopted the operating budget for the fiscal year beginning January 1, 2007 and ending December 31, 2007, and
WHEREAS, during the year certain amendments were deemed necessary,
NOW THEREFORE BE IT ORDAINED by the City Council, the governing authority of the City of Morgan City, Louisiana, that revenues for 2007 be amended to $36,536,690 and the expenditures be amended to $37,196,755, leaving a net loss of $660,065.
BE IT FURTHER ORDAINED, etc., that said net loss in the amount of $660,065 be applied to the fund balance of $26,824,478, leaving a fund balance of $26,164,413 for the fiscal year ended December 31, 2007.
Mr. Manfre seconded the motion.
The vote thereon was as follows:
AYES: Bias, Manfre, Bergeron, Longman, Tamporello
NAYS: None
ABSENT: None
Certified approved and adopted this 18th day of December, 2007.
Delivered to Mayor Matte at 11:00 am, this 21st day of December, 2007.
Debbie Harrington_______________
Debbie Harrington
Clerk
Approved this 21st day of December, 2007.
Timothy Matte _________________
Timothy Matte
Mayor
Received from Mayor at 11:05 am on December, 2007.
Debbie Harrington _______________
Debbie Harrington
Clerk
Published: December 26, 2007
An application for a Class “A” Liquor and Beer license was submitted (copy on file) by Tammy Lynn Breaux, d/b/a Tammy’s Star Bar, 217 Railroad Avenue, C-Commercal. Everything being in order, a motion to approve the application was made by Mr. Bergeron, seconded by Mr. Longman, and voted unanimously in favor.
The Mayor requested concurrence in appointing a Coast Guard Liaison Committee to possibly coordinate some interaction between the City and the Coast Guard. He suggested that the Committee be made up of (1) a representative of the council (Mr. Tamporello), (2) two individuals designated by the Coast Guard (in ex-officio capacity), (3) representative of Marine and Shipyard industry (Dan Duplantis), (4) representative of the Chamber (Donna Meyer), (5) representative of SMIG, (6) representative of School System. A motion to concur in the establishment of this committee was made by Mr. Tamporello, seconded by Mr. Manfre, and voted unanimously in favor.
There being no further business, a motion to adjourn was made by Mr. Manfre, seconded by Reverend Bias, and voted unanimously in favor.
_____________________________ _____________________________
Debbie Harrington Timothy Matte
Clerk Mayor